How to Automate Quotes from Email with Linbis
In logistics, many quote requests still arrive by email. Sales teams spend hours copying shipment details into a TMS, creating quotes manually, and replying to customers. This process is slow, repetitive, and error-prone.
Linbis quote automation Introduction
With Linbis automation, companies can capture email requests, extract shipment details, and automatically generate quotes—reducing response times from hours to minutes.
Step 1: Capture Email Requests
- Configure Linbis email integration to monitor a dedicated inbox (e.g., quotes@company.com).
- When a new email arrives, Linbis automatically parses key fields: origin, destination, cargo type, incoterms, and customer contact.
Step 2: Generate Quote Automatically
- Linbis connects extracted data with stored tariffs and rate engines.
- Quote is generated instantly in the TMS without manual entry.
Step 3: Respond to Customer
- Linbis automatically drafts a reply email with the quote attached (PDF or web link).
- Sales staff only review and approve (optional) before sending.
Step 4: Convert to Booking
- If the customer accepts, Linbis creates the shipment automatically in the TMS.
- All data flows seamlessly: no retyping, no duplicated effort.
Linbis quote automation Benefits 📈
- Faster Response: Reduce quote turnaround from hours to minutes.
- Efficiency: Eliminate manual copy-paste from emails.
- Accuracy: Avoid errors in shipment details.
- Scalability: Handle high volumes of email requests automatically.
Linbis quote automation Conclusion
By automating quotes from emails with Linbis, logistics companies deliver faster, more accurate responses and convert more leads into bookings. This workflow shows how Linbis goes beyond general automation—offering customized solutions for real-world logistics challenges.