How to Automate Invoicing from POD with Linbis
In logistics, billing often depends on the Proof of Delivery (POD). Traditionally, once the POD is received from a driver or carrier, the operations team forwards it to accounting, who manually generates an invoice in the ERP/TMS.
Introduction
This manual chain causes delays, mistakes, and late payments. With Linbis automation, invoices can be generated and sent automatically the moment a POD is uploaded or confirmed—accelerating cash flow and ensuring accuracy.
Step 1: Capture POD Automatically
- Drivers upload POD/ePOD through Linbis mobile app or via email.
- POD is stored in the correct shipment folder and linked automatically to the TMS.
Step 2: Trigger Invoice Generation
- Once POD status = “Delivered,” Linbis triggers invoice creation.
- All shipment details (rates, surcharges, customer account) flow directly into the invoice.
Step 3: Generate and Validate Invoice
- Linbis applies customer-specific billing rules (e.g., credit terms, currency, taxes).
- Finance team gets an optional validation step for high-value invoices.
Step 4: Send Invoice to Customer
- Linbis sends the invoice automatically via email with POD attached.
- Customer portal access: clients can log in to download invoices and PODs.
Step 5: Update AR (Accounts Receivable)
- Once invoice is generated, AR module updates automatically.
- If customer doesn’t pay within terms, the AR dunning workflow (reminders) is triggered.
Real-World Example
A freight forwarder in Texas implemented Linbis POD-to-Invoice automation. Results after 3 months:
- Billing cycle reduced from 7 days to 24 hours.
- 40% improvement in cash flow.
- Zero disputes thanks to POD always attached to invoice.
- Billing cycle reduced from 7 days to 24 hours.
Automate invoicing from POD Benefits 📈
- Speed: Invoices issued within hours, not days.
- Cash Flow: Faster billing improves liquidity.
- Accuracy: Reduced human error in invoices.
- Compliance: POD always attached for verification.
- Customer Satisfaction: Transparent, professional billing process.
Conclusion
Automating invoicing from POD with Linbis eliminates manual bottlenecks, accelerates billing, and strengthens cash flow. By linking POD uploads directly to invoice creation, logistics companies ensure accuracy, speed, and compliance—turning a traditional pain point into a competitive advantage.